Notices Archive (2008-2007)
This web page holds an archive of memos and announcements that have been released by the Student System Project.
This is also the definitive online location of the Action and Reference Guide of Changes Affecting Students—please link to and bookmark this page rather than the document itself.
Memos, announcements, and other notices
| Release Date |
Document | From | Description |
|---|---|---|---|
| 5 Dec 2008 | Memo: UPDATE: Setting a Target Go-Live Date for the New Student System | Robert Koop, Project Manager, Student System Project | This memo provides an update on the process and timelines for setting a target go-live date for the new student system, and advises that an April-June 2009 go-live is unlikely. |
| 13 Oct 2008 | Memo: Setting a Target Go-Live Date for the New Student System | Robert Koop, Project Manager, Student System Project | This memo outlines the process and timelines for setting a target go-live date for the new student system. |
| 19 Aug 2008 | Additional System Training for Viewing Course and Subject Data | Robert Koop, Project Manager, Student System Project | This memo outlines additional training in the new student system that will be made available to selected faculty staff during September and October 2008. Training is designed for those staff with a need to view course and subject data in the new student system between now and the revised go-live deadline. |
| 12 Aug 2008 | Memo: Impacts Arising from Deferral of the Student System Go-Live | Lachlan Cameron, Director, Student Management Services, and Robert Koop, Project Manager, Student System Project | This memo outlines the impacts on student management service arising from the University's recent decision not to proceed with the September 2008 target go-live for the new student system, specifically: what will be changing and what will remain the same for the main business activities in the student management lifecycle, between now and the new target go-live date (yet to be set). |
| 25 Jul 2008 | Memo: Student System Go-Live Deferred | John Julian, Project Director, Student System Project | Announcement the the University has decided to defer the September 2008 Target Go-Live. |
| 10 Jun 2008 | Memo: Collection of non-standard teaching dates for 2009 | Robert Koop, Project Manager, Student System Project | In 2008 only, Student System Project staff will be asking Faculties and Schools to provide the teaching dates for all non-standard subjects so we can accurately record them in the new student system. This collection process will replace the census dates spreadsheet you are used to filling in for Enrolment Management Services, so you will not be asked for this information more than once. In future years, flexible teaching information will be rolled forward in the system. |
| 8 Apr 2008 | email: Please Check Your New Subject Codes by 18 April | Susan Weikert, Manager, Change and Communications, Student System Project | A reminder to Student Centre Managers, Faculty General Managers, and reference group members to check the new subject codes for potential errors in the assignment of Area of Study and Study Level and report these to the Merlin Hotline by 18 April. |
| 20 Mar 2008 | Memo: Final Call to Register Systems Reliant on Student System Data | Robert Koop, Project Manager, Student System Project | This memo serves as the final call to register systems used across the University, which are currently reliant on data from the student system. It follows from my original memo dated 14 May 2007, which sought your assistance in identifying and implementing required changes to these systems. |
| 12 Feb 2008 | Memo: Changes to Student System Tables Management | Lachlan Cameron, Director, Student Management Services, and Robert Koop, Project Manager, Student System Project | This memo provides important information about forthcoming changes to way course and subject tables data data will be managed and maintained in the new student system as well as in Merlin for its remaining lifespan. Some of these changes will take effect very shortly, and involve changes to Merlin access by Faculty Tables Officers. |
| 22 Jan 2008 | Memo: Changes to Timetabling Data Collection and Management; and Collecting Tuition Patterns for 2009 subjects | Robert Koop, Project Manager, Student System Project |
This memo provides important information about changes to the collection and management of data used for timetabling and class scheduling, and outlines the process for collecting tuition patterns for all coursework subjects to be offered from 2009 onwards. Supporting material (one spreadsheet per Faculty):
|
| 6 Dec 2007 | Memo: Student System Go Live Rescheduled | John Julian, Project Director, Student System Project | Announcement of a change to the target go live point for the new student system, from June 2008 to September 2008. |
| 5 Nov 2007 | Memo: Changes affecting students: Issue 3 - Applications and Study Levels | Robert Koop, Project Manager, Student System Project | Notification of the introduction of online applications for admission as the default method; consolidated applications for course, scholarship and advanced standing; and review and consolidation of paper application forms. |
| 21 Sept 2007 | Memo: Changes to Merlin Subject Tables and Collecting Course, Stream and Subject Study Level Information | Robert Koop, Project Manager, Student System Project Sarah Calder, Deputy Manager, Development, Student Management Systems |
This memo provides information about changes to the Merlin subject tables (menu 1402) that will occur next week, and outlines the process for collecting course, stream and subject study level information in the coming weeks. Supporting material:
25 Sept 2007 |
| 13 Sept 2007 | Memo: Identifying Recurring Information Needs from the New Student System | Robert Koop, Project Manager, Student System Project |
An outline of the new tools and approach to delivering and extracting information from the new student system, and request for assistance in identifying the University's recurring information needs. All staff who regularly run queries or reports out of the student system or through BI/Query (GQL) need to read and potentially respond to this memo. Supporting material:
|
| 6 Sept 2007 | Memo: Changes affecting students: Issue 2 - Subject Codes | Robert Koop, Project Manager, Student System Project | Notification of the introduction of a new subject coding scheme (moving from a 6-character numeric code to a 9-character alpha-numeric code). |
| 16 Aug 2007 | Memo: Changes affecting students: Issue 1 - Payment Due Dates for Tuition Fees | Robert Koop, Project Manager, Student System Project | Notification of the introduction of flexible payment due dates for tuition fees (moving away from fees being due on two set calendar dates, to a range of due dates), in order to better accommodate flexible teaching arrangements. |
| 6 Aug 2007 | Memo: Outcome of Changes to Subject Codes and Grouping into 'Areas of Study' | Professor Pip Pattison, President, Academic Board, and SSP Sponsor | Notification of the outcome of the consultation process regarding changes to subject codes and their grouping into 'area of study'. |
| 6 Aug 2007 | Memo: Proposed Representations of Subject Requisites | Professor Pip Pattison, President, Academic Board, and SSP Sponsor | Notification that precise description and coding of requisite data within the Course and Subject Catalogue will be essential to provide accurate subject enrolment advice and to enable students to self-manage their subject selections. |
| 14 Jun 2007 | Memo: Proposed Changes to Subject Codes and Grouping into 'Areas of Study' | Professor Pip Pattison, President, Academic Board, and SSP Sponsor |
Notification of proposed changes to subject codes with the implementation of the new student system, and to seek your assistance in determining the new 'areas of study' under which all new and continuing subjects will be grouped. Supporting material:
|
| 15 May 2007 | Memo: Identification of 'Business Owners' | Ian Marshman, Senior Vice-Principal | Announcement of 'Business Owners' in a number of course and student administration areas, as endorsed by the Planning and Budget Committee and the Student System Steering Group. |
| 14 May 2007 | Memo: Implementation of a New Class Registration System University-wide | John Julian, Project Director, Student System Project | Notification of developments in the area of student timetabling systems, specifically the implementation of the new class registration system for the University. |
| 14 May 2007 | Memo: Changes to Sub-Systems Reliant on Data from the Student System | Robert Koop, Project Manager, Student System Project |
Requests assistance in identifying and implementing required changes to local sub-systems used across the University, The SSP has compiled this list of Systems Reliant on Data from the Student System [Last updated: 25 February 2008] based on submissions made by staff at the University in response to this memo. If your system doesn't appear on this list and you need it to continue to operate after June 2008, please contact Kwang Kee Tai (kwangkee.tai @ unimelb.edu.au) immediately. |
Action and Reference Guide of Changes Affecting Students
[Last update: 13 March 2008]
The Action and Reference Guide of Changes Affecting Students is a guide to the changes which affect students, arising from the implementation of the new student system. The Action and Reference Guide of Changes Affecting Students aims to:
- Provide a concise summary of each change;
- Draw staff attention to action necessary to ensure a smooth transition for students;
- Serve as cumulative, single point of reference that is easily searchable, up to date, and accessible to all staff at any time throughout the Project.
The Guide is not designed to replace training and detailed documentation on the new student system or on new or changed processes or policies.
The Guide is posted on this web page (ssp.unimelb.edu.au/notices/) which is accessible from computers on the University network only.
Staff will be informed of major changes and additions to the Guide as appropriate. Memos and notices are the primary mechanism for alerting managers to a change, and each will point to the Guide in each case.